Holiday Checklist

Our top tip

Fully service your Vehicle. After a year of saving for your dream holiday, breaking down is the last thing you want!

Travel Insurance

Buy good quality insurance. Compare the prices and cover before you buy.

1. Almost a third of travel insurance claims are for cancellation. Take out insurance as soon as you book your holiday to ensure you are covered for this. Check exactly what your insurance does and does not cover. Make sure your policy cover provides for: a. all medical bills b. an air ambulance in case you need to be flown home c. bringing your family home in the event of your illness or injury d. any potentially hazardous sporting activities you may be planning e. replacing and / or bringing your car home if you are taking it abroad

2. If you plan to rely on free cover provided as a benefit on your credit card, get a copy of the cover and read it carefully. For example, it may not cover your return journey, or may only cover you if the full amount of the holiday was paid via the card.

Consider leaving valuables and jewelry at home. If you do take valuables with make sure your insurance cover is sufficient and that you abide by the policy terms (such as storing them in a safe). Consider covering them under your household contents insurance.

Holiday health & safety

1. If you’re travelling within the EU, get a Form E111 from the Post Office, complete it and have it stamped, for free or reduced cost emergency medical care.

Check the vaccinations you need at least 6 weeks before you travel.

1. Pack any medication in your hand luggage.

2. Carry a spare doctors prescription for your medication in a separate bag. Note the generic names of prescription drugs as brand names may vary.

3. Carry a prescription for your glasses.

If you or any of your party requires emergency treatment, make sure you call your travel insurer’s emergency help line as soon as is practical, and take their advice. If you don’t, they may refuse to pay for any treatment required.

Holiday money & Travellers Cheques

1. Make sure you have enough to cover emergencies.

2. Don’t rely on one thing – take a mixture of cash, travellers cheques and credit / debit cards.

3. Keep a record of your travellers’ cheque numbers in a different place to your travellers cheques.

4. Travel insurance policies only pay out for stolen cash if is taken from a safe. We suggest that you get a safe. The small cost is worth the additional security.

5. Take sensible precautions – don’t carry all of your cards, travellers cheques and cash with you – you’ll be stuck if you do and they’re stolen. Carry only as much money as you need for the day, plus a little extra for emergencies.

In most of Europe you now need euros. For the US always take dollar denominated travellers cheques, which are accepted in most stores and restaurants. Also take dollars to Eastern Europe, Latin America and the Caribbean.

Taking your credit cards on holiday with you

1. Check credit / debit card expiry dates before you travel

2. Only take the cards on holiday that you are likely to use – leave store cards, company credit cards, and any other cards you won’t use in a safe place at home – and be 100% positive you know which cards you have with you.

3. When is your statement / payment due? Consider making an advance payment if it falls due during your holiday. You don’t want your card to be put on stop when you might need to use it.

4. If you intend to spend heavily on your card, especially if this is outside your normal spending pattern, let your card issuer know before you travel. Your spending might be picked up by the card issuer’s automated fraud programs, which also put your card on stop!

Make sure the card is accepted in the country you are visiting, especially if you plan to draw cash on them.

1. Check sales vouchers carefully before signing – especially the number of zeros. Put a line through any blank space and always keep a copy of the sales voucher.

2. Whilst on holiday don’t carry all of your cards with you – leave at least one in the hotel safe.

3. Don’t lose sight of your cards in shops or restaurants – dishonest merchants only need a few seconds and one swipe of your card to get all of the information they need to make a copy of it.

4. Report lost or stolen cards to your card issuer immediately – quick reporting limits your responsibility for unauthorised use.

Make a note of debit and credit card company emergency telephone numbers.

Passports and other travel documents

1. Even when visiting EU countries you should take a passport. I may not be checked checked, but some authorities ask for it as proof of ID. You do not need a passport to visit Ireland.

2. Check your passport will be valid for the whole trip. Remember that some countries also require that your passport is valid for at least another 6 months.

There is a semi-online application process, but it’s slower than the normal offline service! You can complete an application form online at this UK Passport Office Website. The passport office will print the form and post it to you for you to sign and enclose the relevant documents. But note: you can’t submit online and, because it’s a slow service, you shouldn’t use it if you are travelling within the next 4 week.

The UK Passport Agency aims to process all correct passport applications within 10 working days. Alternatively, for a fee of around £5 – £10 main Post Offices will check your application is correctly completed and forward it to the Passport Agency for you. If you use this service your passport should be returned within four days. You can find information on UK passports at the UK Passport Office Website.

1. Take a photocopy of your passport, visas and any other important documents. Make a note of passport numbers, dates and where they were issued. Also take a note of your travel insurance policy number.

2. Check if you need any visas and how long the visa is valid for.

When you reach your destination, keep your travel documents in a safe place (the safe again). Don’t carry them around with you.

Packing tips and advice (if flying)

1. Have your suitcases open and start packing well before your departure date. This allows you to put things in your bags as you think of it.

2. Make a list of everything you need to take with you, and then cross them off as you put them in your bags. Double check the list before you close your bags.

3. Take clothes that won’t crease easily. Don’t put easily crushed clothes at the bottom of your bags. Roll them or wrap them and wrap your best outfits in tissue to reduce wrinkles.

4. Put items you don’t mind creasing into bags and pack them into shoes and other nooks and crannies.

5. Wrap shoes in plastic bags to stop them marking clothes.

6. Ensure all toiletries and sun creams are sealed securely. Pack them in sealable plastic bags.

7. Put valuables in your hand luggage.

8. It’s a good idea to carry a spare set of underwear and a top in your hand luggage too, in case of delays or lost luggage.

9. Remember that many goods can often be bought more cheaply abroad.

10. Hand luggage should measure no more than 23cm x 36cm x 56cm and should weigh no more than 4.5kgs.

The length, width and depth of suitcases should add up to more than 158cm and should not weigh much more than 30kgs.

Five things we don’t leave home without

1. A small sewing kit – essential for repairing clothes and removing splinters.

2. A small pack of baby wipes (in hand luggage) – to clean hands, face and toilet seats.

3. A hat that you will wear.

4. At least one toilet roll (if you’re pushed for space, take the middle out and squash it).

5. The basics of a first aid kit.

Enhanced Airport Security

After the tragic events of September 11th 2001 airport security has been upgraded and enhanced. Please note the following:

1. Check-in times have been moved out. Ensure that you check-in at the time requested by your airline – usually 1 – 2 hours before a UK and European flight and 2 – 3 hours before other international flights.

2. Checks are particularly stringent on hand luggage. Whereas you may have been allowed more than one item of hand luggage in the past, airlines are now taking a much stricter line.

3. Sharp items are not allowed in hand luggage – pack them in your checked-in luggage.

Do not pack any of the following in your hand luggage – toy / replica guns (metal or plastic), catapults, sporting bats, billiards or pool cues, tools, scissors, tweezers, razor blades, knives with blades of any length, household cutlery, knitting needles, darts, hypodermic needles (unless required for medical reasons).

Other things to do before you leave

1. Think about your home – let neighbours know that you are away and ask a friend, relative or neighbour to make a regular check on it.

2. Set lights and a radio on timers. Unplug televisions, videos and any electronic equipment that does not need to be left on.

3. Use up perishables in the fridge or bin them.

4. Lock everything.

5. On your outward journey write your destination on your luggage tags, not your home address. And put your destination address inside your suitcase as well just in case.

6. Know what airline check-in requirements are. These have changed since September 11th 2001 and do not appear to be consistent for each airport or airline.

To get the best deal in airport parking book it in advance.

Whilst Travelling

1. Do not pack valuables, money, or fragile items into checked-in baggage. Keep them with you at all times.

2. Never leave belongings unattended or with strangers, especially on beaches or at airports, nor in vehicles.

Check your baggage for damage each time you reclaim it.

Phoning home

1. It can be extremely expensive to use your mobile phone whilst abroad. Also you will usually pay to receive calls as well as to make them, and to receive and send text messages.

2. If you plan to take your mobile phone abroad, make sure you can use it in your destination country.

3. Check that you have international roaming for your phone – your mobile phone company will be able to set this up for you.

4. Consider setting a credit limit on your phone. If it’s lost or stolen this may limit your liability.

If you plan to call home regularly, it may be cheaper to buy a phone card (prepaid or purchased locally) and use local phoneboxes rather than your mobile phone. Having said that using your mobile phone is usually cheaper than using a hotel phone!

If you have anything stolen whilst on holiday

1. Report it to the local police and obtain a statement from them about the loss. This is not always easy, but you will need a police report if you want to claim on your travel insurance.

You’ll need to phone your bank and card issuers to stop your cards and phone your mobile phone company to stop your account. Your travel insurer will tell you how and where you can get a replacement passport from (they won’t cover the cost though) and your tour rep, airline or travel agent will help you replace tickets.

Your Personal Safety whilst on holiday

Crimes against tourists are on the increase in may parts of the world. Use your common sense:

1. Try to avoid ‘seedier’ areas.

2. Do not wear expensive jewellery.

3. Wear and use money belts.

4. Before answering the door check through the spy hole.

5. Leave a television or radio on when leaving your room.

6. Take your room key with you, do not leave it at reception.

7. Always use bolts or deadlocks on doors.

Carry small change for drinks and busses. Keep small denomination notes or coins in a separate pocket so that you don’t have to get your purse or wallet out on the street.

When you get home

1. Check bank and credit card statements carefully. Raise any charges you don’t recognise with your card issuer(s) immediately.

2. If you were taking a course of anti-malaria tablets make sure you complete the course.

3. Remember to tell your doctor that you have been on holiday if you become ill on your return.

4. Make sure you put any complaint about your holiday in writing to the holiday company within 28 days.

5. Report any claim to insurers immediately.

Your Vehicle

Child restraints

Never fit a rear-facing child restraint in a seat with a front airbag.

GB sticker

Compulsory, and failure to comply could result in an on-the-spot fine.
Euro-plates – number plates that include the GB euro-symbol – have been legal since March 2001 and make display of a conventional sticker unnecessary within the EU.

In some countries outside the EU a conventional sticker is required even if you have euro-plates, so it is always safer to display one.

Reflective Jackets

It is now compulsory in many European countries for visiting motorists to carry/wear reflective jackets.

In addition, as they are compulsory for residents in Norway and Portugal we would recommend that they are carried by visitors too.

We recommends that each vehicle carries at least two jackets/waistcoats in the passenger compartment – one for the driver and one for a passenger.

The Jacket/waistcoat must conform to EU Standard BS EN 471: 1994 Class 1 or 2.

If you intend hiring a car in one of the countries that require reflective jackets it’s important to be aware that not all suppliers provide reflective jackets as standard with their cars. We advise checking with the hire company concerned before you travel.


If you’re driving to the Continent and using headlights then you must adjust the headlamp beam pattern to suit driving on the right so that the dipped beam doesn’t dazzle oncoming drivers.

The legal requirement is to ‘not cause dazzle to oncoming drivers’ rather than specifically to adjust/convert headlamp beam pattern. Even if only a short trip and your plans do not entail driving at night, delays can not be predicted or the weather can change suddenly so we recommends that you always adapt your headlights or at the very least take the means with you to do so.

Don’t leave it to the last minute to check with the dealer or the car’s handbook for advice – It might be necessary for a dealer to make an adjustment for you.

Headlamp beam converter kits are widely available but may not all be suitable for all types of headlight – check application lists carefully.

Modern high-intensity discharge (HID), halogen or xenon headlights

Some feature an internal ‘shutter’ that can be moved into place by a screw or lever adjustment at the back of the headlamp unit, but some designs are less convenient and the dealer will need to make the adjustment for you.

These lights can be adapted by some headlamp beam converter kits too.

Remember to remove the converters as soon as you return to the UK.

Warning Triangle

It is compulsory in many European countries for visiting motorists to carry a warning triangle.

Leaded petrol

Leaded petrol is no longer generally available in northern European countries and Lead Replacement Petrol (LRP) is getting more difficult to find. If LRP is not on sale, an anti-wear additive (for treating unleaded petrol) can be bought from the filling station shop.


Don’t overload the car as, safety risks apart, this can incur fines and possibly invalidate insurance.

Booze cruises

Remember, carrying five cases of wine is equivalent to having another passenger in the car. If you overload your car you could pay more in repair bills than you saved on your shopping. Overloading can cause the following problems:

  • damage suspension
  • burn out the clutch
  • cause punctures or uneven wear on tyres

Rear-view mirrors

If your vehicle is not equipped with a door or wing-mirror on the left-hand side we recommend that you get one fitted to aid driving on the right.


Service your car well in advance to reduce the chance of expensive breakdowns when abroad.

Speed-trap detection devices

The use or possession of devices to detect police radar is illegal in most European countries. Penalties can include fine, driving ban, and even imprisonment.

Some countries now also prohibit the use of GPS based navigation systems which have maps indicating the location of fixed speed cameras meaning that you must deactivate the ‘fixed speed camera PoI (Points of Interest)’ function.


Like the UK, most countries require a minimum tread depth of 1.6mm over the central three-quarters of the tread and around the whole circumference.

We recommend a minimum of 2mm but consider changing tyres if the tread is down to 3mm before you go. Tyres wear out quickly after they get down to 3mm.

Wheel chains

Important for any winter motoring and compulsory in some countries even when using winter tyres.

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